Acta de protocolización
Cuando un documento, como por ejemplo un contrato, tiene un carácter relevante puede ser incluido en el protocolo notarial mediante el acta de protocolización.
Como Notarios en Barcelona para actas notariales deseamos explicar a lo largo de este texto qué es el acta de protocolización y cómo protocolizar un documento junto con las implicaciones que conlleva y el asesoramiento que te podemos proporcionar.
¿Qué es protocolizar un documento?
El acta de protocolización es un servicio notarial que permite incorporar un documento al protocolo notarial por aquella persona que tenga un interés legítimo en él.
El acta de protocolización permite impedir el extravío del documento y dejar constancia de la fecha en la que se incorpora al protocolo. Asimismo, podemos incluir como objetivo: evitar su deterioro, en el caso de fotografías o documentos escritos en tinta; justificar o acreditar la posesión del documento a entregar en una determinada fecha; y, por último, y más actual, protocolizar capturas de pantalla, conversaciones en redes sociales como whatsapps o emails para asegurar su valor probatorio en procesos legales.
Debe saber que protocolizar en escritura un documento hace que este documento tenga fuerza probatoria, dependiendo de la naturaleza del documento que se protocoliza. Así, en los juicios, hay dos fases: una declarativa, en que un Juez declara una situación jurídica, y otra fase ejecutiva, en que el Juez toma medidas para garantizar que se cumple una situación jurídica.
Cuando un documento es protocolizado, no puede ser retirado y se deberán solicitar copias autorizadas o simples del acta por parte de los interesados si se desea.
El acta de protocolo está legislada en el decreto de 2 de junio de 1944 del Reglamento de Organización y Régimen de Notariado (211-215RN).
Tipos y ejemplos de acta de protocolización
La protocolización de actas engloba diferentes tipos de documentos, sean contratos, escrituras públicas, documentos públicos o privados, resoluciones judiciales, contratos de licitación y sanciones administrativas entre otros. Entre los más comunes hallamos:
- Acta de protocolización de contrato privado: se da en el caso de que los contratantes deseen evitar su extravío y dar autenticidad a su fecha. Esto puede ser una escritura de compraventa, por ejemplo. También permite que el contrato pueda tener fuerza ejecutiva.
- Protocolización del acta de Junta General de socios y de condóminos.
- Protocolización de expedientes judiciales: se hace por acta extendida y suscrita a requerimiento de quien entregue el expediente con el acto judicial. Esto se produce porque es común que determinadas sentencias sean destruidas con el paso del tiempo y ya no sería posible obtener copias.
- Acta de protocolización de testamento ológrafo y de sucesión intestada.
- Documentos provenientes del extranjero.
- Acta de protocolización de las bases de un sorteo.
El papel del Notario en el acta de protocolización
El papel del Notario es especialmente relevante en este acta, ya que identifica al requirente y elabora la escritura para protocolizar un documento.
En el texto del acta se incluye que el Notario ha examinado el documento que va a ser protocolizado, y la voluntad del interesado para su protocolización. Debe quedar unido al expediente de protocolo y expresar los folios que contiene y sus reintegros.
Además, el Notario deberá comprobar que los documentos que se pretenden protocolizar no son contrarios a la Ley ni al orden público.
El siguiente paso será la incorporación de la documentación aportada al protocolo del Notario y su custodia, para conseguir la conservación. El documento queda bajo la responsabilidad del Notario hasta que abandone su plaza y continuará con su conservación su sucesor. Tras 25 años será remitido al Colegio Notarial para su conservación.
Los interesados recibirán una copia del documento del acta notarial, simple o auténtica.
Si necesita un acta de protocolización en Barcelona, sólo debe contactar con un Notario y concertar día y hora. A continuación, le facilitamos los documentos necesarios para ella:
Documentos necesarios para el acta de protocolización
Dependerá a nombre de quién se tramite.
Si se tramita el concurso en nombre propio, sólo deberá comparecer con su DNI, NIE o Pasaporte. Si es en nombre de un tercero, además de su identificación, deberá presentar la copia auténtica del poder notarial de representación.
En el caso de que represente a una sociedad (persona jurídica), será necesaria la documentación original de la sociedad. No obstante, desde la notaría podemos obtener la información mercantil.
Si es empresa extranjera, la documentación debe estar traducida y apostillada. No es necesaria la traducción en documentos redactados en inglés, francés, italiano ni portugués.
Además, también será necesaria la presentación del documento que se desea protocolizar.
¿Cuánto cuesta protocolizar un documento?
El precio de este trámite viene estipulado por el Arancel Notarial y determinados aspectos como el número de folios, las copias autorizadas y simples que se emitan, diligencias y la consulta en el Registro Mercantil.
Le sugerimos que nos contacte para poder elaborar su presupuesto personalizado. Lo puede hacer a través del formulario de contacto de la página principal de esta web, mediante la sección contactar que encontrará en el pie de página de la web, usando el acceso directo a whatsapp en la parte inferior derecha de esta página, enviando un correo electrónico a bcn@jlanotarios.com o llamándonos al teléfono 93 159 17 62.
En el caso de las actas de protocolización debe pedirnos presupuesto sin compromiso, porque hay tanta variedad de supuestos que no podemos responder de antemano. Sí debe saber que el coste dependerá en gran medida del número de folios y del tipo de documento que se incorpora.
Otras preguntas relacionadas con el acta de protocolo
En un acta, un Notario presencia y hace constar hechos, consignándolos, protocolizándolos, dando fe del hecho de que fueron presentados y de que se incorporan a su protocolo. Por lo tanto, se diferencia de la escritura en que no es un acto jurídico que se celebra ante él, sino la plasmación de un documento en el protocolo notarial.
Protocolizar un documento implica que no podrá ser retirado, mientras que el objeto que es acta de depósito puede ser devuelto según las condiciones establecidas en su acta.
Sí, se puede protocolizar multitud de documentos, incluidos los sujetos a impuestos. Si hay que cumplir requisitos extras o liquidar impuestos, desde JLA Notarios – Notaria Barcelona, le ayudaremos a resolver su caso concreto.
Protocolizar un documento en Barcelona con JLA Notarios
Hemos querido aportar la información necesaria para que conozca como protocolizar un documento ante Notario. En JLA Notarios somos una Notaría especializada en Actas Notariales. No dude en informarse con nosotros si desea tramitar acta de protocolización, de forma rápida, cercana y lo más digital posible.
Nuestra Notaría en Barcelona dispone de un equipo de Notarios altamente calificados y experimentados para poder tramitar un acta de protocolización. Somos expertos en las regulaciones que se aplican y le ayudaremos según sus necesidades específicas. Contáctenos en nuestro formulario de contacto, en el teléfono 931591762 o bien por mail escribiendo a bcn@jlanotarios.com.
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Wills and inheritance
Making a will, making a declaration of heirs or awarding inheritance are very important moments in people’s lives.
At JLA Notarios we offer inheritance law services, both to arrange your estate and to divide up inheritance, guaranteeing the best advice for your particular needs while studying the tax implications of each case. We never forget the human factor. We even offer a notary service at home if necessary.
Contracts and property law
Over the course of our lives, we carry out important actions, such as buying a home, declaring a new-build, lifetime gifting to our children or ending partnerships, among many others.
At JLA Notarios we are experts in property and contract law and buying and selling property. We guide our clients, analysing each particular issue and always considering the tax burden of each transaction.
In addition, some of our notarial services can be performed online, so we can assist you from anywhere in Spain. Contact us to declare a new-build or a commonhold ownership structure online.
Mortgage
Taking out a mortgage is one of the biggest moments for anyone. Just think of the fees and interest you may have to pay for much of your life. So it is essential to have a trusted notary to help you understand what you are signing, explaining the tricky legal terms and their future consequences in simple words, to provide transparency and protect our clients.
At JLA Notarios we are aware of the importance of giving complete and understandable information to people about to sign a mortgage, novation or subrogation. We also advise and guide you on your future mortgage cancellation.
Loan agreements and credit facilities
Individuals and companies often need money to fulfil their dreams or projects. This can be obtained by taking out a loan or credit facility with your bank. When you sign, it is essential to understand the details properly to avoid future surprises.
JLA Notarios can be your trusted notary office, giving you accurate advice on loan contracts, providing a very agile and specialised service for processing loan contracts.
Bear in mind that from 9 November 2023, you will be able to sign your loan contracts from anywhere in Spain electronically by videoconference with JLA Notarios, saving you time and money. Do not hesitate to contact us to find out more about the notary office’s services in order to sign a loan contract online or sign a credit facility online.
Companies
Without entrepreneurship there is no future, so it is of vital importance to support our businesspeople and entrepreneurs.
At JLA Notaries we are familiar with companies’ life cycle, which enables us to provide legal assistance for companies in their different stages, whether incorporation, modifications of their articles of association, changes of director, share sales and purchases, capital increases and reductions, dissolution and closure, and everything related to commercial matters.
Powers of attorney
There are moments in life when a person needs to delegate. The law provides a tool for this: powers of attorney. Though a power of attorney, one person allows another person to act on their behalf.
At JLA Notarios we make sure that you understand the significance and risks of delegating or revoking powers of attorney, from a special power of attorney or power of attorney for lawsuits, to general powers of attorney or preventive powers of attorney for cases of incapacity.
We provide an agile service to sign powers of attorney. You can take your copy away immediately, saving you unnecessary trips, and from 9 November 2023 our clients will be able to sign all powers of attorney that are not general or preventive by videoconference through our digital notary office.
Family affairs
A prosperous society is based on the family and its protection. Family Law provides you with the tools to protect your family and its members, so its foundations are solid and its purposes can be achieved.
At JLA Notarios we provide legal advice on marriage or civil partnerships; property aspects of the family through marriage contracts or civil partnership contracts; the moments when the family relationship is ended, in cases such as divorce or separation; and protection of vulnerable people, such as minors or people with modified capacity, through deeds of appointment of guardians or executors or creation of protected assets. We do all of this in a way that makes everyone involved feel equally supported and secure.
Certifications and authentications
It is common knowledge that notaries attest. That important and simple action can guarantee things of vital importance, such as ensuring that the signature on a document is authentic or certifying that a copy of a document matches the original.
At JLA Notarios we will help you to certify a document or notarise a signature in accordance with the law and tailored to your specific needs.
In addition, these notarial procedures can be carried out conveniently through electronic means from 9 November 2023.
Notarial deeds
How many times have you wanted to record an event, a statement or the status of an object, or to notify someone of an issue. The law provides us with notarial deeds to deal with these matters.
At JLA Notarios we adapt to you, stating in the deed what you need and issuing your notifications and requests.
Oath of citizenship
Behind every oath of citizenship lies a story of overcoming, sacrifice and waiting.
At JLA Notarios we know what this moment means and we provide an empathetic, agile and fast service. We don’t just advise you about the actual swearing-in, but also inform you of the future requirements that new Spanish citizens need to know.
We are your go-to notary’s office to swear the oath of citizenship before a notary public in Barcelona.
Apostille of the hague convention
Globalisation enables the free movement of people and documents of all kinds. How can you guarantee that a document has been officially issued? With an apostille of the Hague Convention.
JLA Notarios can obtain an apostille for all documents executed before us so they are valid and recognised abroad. We do this transparently and save you all the bureaucratic procedures involved.
Tax and registry procedures
Tax bureaucracy can cause a lot of headaches.
So JLA Notarios offers its clients the possibility of assessing and paying the many different taxes by the executing deeds and carrying out other procedures before the notary. We can also file them with the Land or Companies Registry so you do not have to concern yourself with it and can spend your time on the things that matter. We support you from start to finish.
Wills and inheritance
Making a will, making a declaration of heirs or awarding inheritance are very important moments in people’s lives.
At JLA Notarios we offer inheritance law services, both to arrange your estate and to divide up inheritance, guaranteeing the best advice for your particular needs while studying the tax implications of each case. We never forget the human factor. We even offer a notary service at home if necessary.
Contracts and property law
Over the course of our lives, we carry out important actions, such as buying a home, declaring a new-build, lifetime gifting to our children or ending partnerships, among many others.
At JLA Notarios we are experts in property and contract law and buying and selling property. We guide our clients, analysing each particular issue and always considering the tax burden of each transaction.
In addition, some of our notarial services can be performed online, so we can assist you from anywhere in Spain. Contact us to declare a new-build or a commonhold ownership structure online.
Mortgage
Taking out a mortgage is one of the biggest moments for anyone. Just think of the fees and interest you may have to pay for much of your life. So it is essential to have a trusted notary to help you understand what you are signing, explaining the tricky legal terms and their future consequences in simple words, to provide transparency and protect our clients.
At JLA Notarios we are aware of the importance of giving complete and understandable information to people about to sign a mortgage, novation or subrogation. We also advise and guide you on your future mortgage cancellation.
Loan agreements and credit facilities
Individuals and companies often need money to fulfil their dreams or projects. This can be obtained by taking out a loan or credit facility with your bank. When you sign, it is essential to understand the details properly to avoid future surprises.
JLA Notarios can be your trusted notary office, giving you accurate advice on loan contracts, providing a very agile and specialised service for processing loan contracts.
Bear in mind that from 9 November 2023, you will be able to sign your loan contracts from anywhere in Spain electronically by videoconference with JLA Notarios, saving you time and money. Do not hesitate to contact us to find out more about the notary office’s services in order to sign a loan contract online or sign a credit facility online.
Companies
Without entrepreneurship there is no future, so it is of vital importance to support our businesspeople and entrepreneurs.
At JLA Notaries we are familiar with companies’ life cycle, which enables us to provide legal assistance for companies in their different stages, whether incorporation, modifications of their articles of association, changes of director, share sales and purchases, capital increases and reductions, dissolution and closure, and everything related to commercial matters.
Powers of attorney
There are moments in life when a person needs to delegate. The law provides a tool for this: powers of attorney. Though a power of attorney, one person allows another person to act on their behalf.
At JLA Notarios we make sure that you understand the significance and risks of delegating or revoking powers of attorney, from a special power of attorney or power of attorney for lawsuits, to general powers of attorney or preventive powers of attorney for cases of incapacity.
We provide an agile service to sign powers of attorney. You can take your copy away immediately, saving you unnecessary trips, and from 9 November 2023 our clients will be able to sign all powers of attorney that are not general or preventive by videoconference through our digital notary office.
Family affairs
A prosperous society is based on the family and its protection. Family Law provides you with the tools to protect your family and its members, so its foundations are solid and its purposes can be achieved.
At JLA Notarios we provide legal advice on marriage or civil partnerships; property aspects of the family through marriage contracts or civil partnership contracts; the moments when the family relationship is ended, in cases such as divorce or separation; and protection of vulnerable people, such as minors or people with modified capacity, through deeds of appointment of guardians or executors or creation of protected assets. We do all of this in a way that makes everyone involved feel equally supported and secure.
Certifications and authentications
It is common knowledge that notaries attest. That important and simple action can guarantee things of vital importance, such as ensuring that the signature on a document is authentic or certifying that a copy of a document matches the original.
At JLA Notarios we will help you to certify a document or notarise a signature in accordance with the law and tailored to your specific needs.
In addition, these notarial procedures can be carried out conveniently through electronic means from 9 November 2023.
Notarial deeds
How many times have you wanted to record an event, a statement or the status of an object, or to notify someone of an issue. The law provides us with notarial deeds to deal with these matters.
At JLA Notarios we adapt to you, stating in the deed what you need and issuing your notifications and requests.
Oath of citizenship
Behind every oath of citizenship lies a story of overcoming, sacrifice and waiting.
At JLA Notarios we know what this moment means and we provide an empathetic, agile and fast service. We don’t just advise you about the actual swearing-in, but also inform you of the future requirements that new Spanish citizens need to know.
We are your go-to notary’s office to swear the oath of citizenship before a notary public in Barcelona.
Apostille of the hague convention
Globalisation enables the free movement of people and documents of all kinds. How can you guarantee that a document has been officially issued? With an apostille of the Hague Convention.
JLA Notarios can obtain an apostille for all documents executed before us so they are valid and recognised abroad. We do this transparently and save you all the bureaucratic procedures involved.
Tax and registry procedures
Tax bureaucracy can cause a lot of headaches.
So JLA Notarios offers its clients the possibility of assessing and paying the many different taxes by the executing deeds and carrying out other procedures before the notary. We can also file them with the Land or Companies Registry so you do not have to concern yourself with it and can spend your time on the things that matter. We support you from start to finish.
