Minutes of notarisation
When a document, such as a contract, is of significant importance it can be included in the notarial protocol through the protocolisation deed.
As Notaries in Barcelona for notarial deeds we wish to explain throughout this text what the protocolisation deed is and how to protocolise a document along with the implications it entails and the advice we can provide you.
What does it mean to notarise a document?
The protocolisation deed is a notarial service that allows a document to be incorporated into the notarial protocol by any person who has a legitimate interest in it.
The protocolisation deed prevents the loss of the document and records the date on which it is incorporated into the protocol. Likewise, we can include as an objective: to prevent its deterioration, in the case of photographs or documents written in ink; to justify or prove the possession of the document to be delivered on a certain date; and, lastly, and more recently, to protocolise screenshots, conversations on social networks such as WhatsApps or emails to ensure their evidential value in legal proceedings.
You should know that protocolising a document in a deed gives that document evidential force, depending on the nature of the document being protocolised. Thus, in trials, there are two phases: a declaratory phase, in which a Judge declares a legal situation, and an executive phase, in which the Judge takes measures to ensure that a legal situation is fulfilled.
When a document is protocolised, it cannot be withdrawn and authorised or simple copies of the deed must be requested by the interested parties if desired.
The protocol deed is legislated in the decree of 2 June 1944 of the Regulation of Organisation and Regime of Notaries (211-215RN).
Types and examples of protocolisation minutes
Protocolisation of minutes encompasses different types of documents, whether contracts, public deeds, public or private documents, judicial resolutions, bidding contracts and administrative sanctions among others. Among the most common we find:
- Minute of protocolisation of a private contract: this occurs when the contracting parties wish to avoid its loss and give authenticity to its date. This can be a deed of sale, for example. It also allows the contract to have executive force.
- Protocolisation of the minutes of the General Meeting of partners and co-owners.
- Protocolisation of judicial files: it is done by extended and signed minutes at the request of the person delivering the file with the judicial act. This happens because it is common for certain sentences to be destroyed over time and it would no longer be possible to obtain copies.
- Minute of protocolisation of a holographic will and intestate succession.
- Documents originating from abroad.
- Minute of protocolisation of the rules of a raffle.
The role of the Notary in the protocolisation deed
The role of the Notary is especially relevant in this record, as they identify the applicant and prepare the deed to notarise a document.
The text of the record includes that the Notary has examined the document to be notarised, and the will of the interested party for its notarisation. It must be attached to the protocol file and state the pages it contains and their returns.
Furthermore, the Notary must verify that the documents intended to be notarised are not contrary to the Law or public order.
The next step will be the incorporation of the documentation provided into the Notary's protocol and its custody, to ensure preservation. The document remains under the responsibility of the Notary until they leave their position, and their successor will continue its preservation. After 25 years it will be sent to the Notarial College for its preservation.
The interested parties will receive a copy of the notarial record document, either simple or authentic.
If you need a notarisation record in Barcelona, you only need to contact a Notary and arrange a date and time. Below, we provide the necessary documents for it:
Documents required for the protocolisation deed
It will depend on whose name the procedure is carried out.
If the bankruptcy is processed in your own name, you only need to appear with your DNI, NIE or Passport. If it is on behalf of a third party, in addition to your identification, you must present the authentic copy of the power of attorney of representation.
In the case of representing a company (legal entity), the original company documentation will be required. However, we can obtain the commercial information from the notary's office.
If it is a foreign company, the documentation must be translated and apostilled. Translation is not necessary for documents written in English, French, Italian or Portuguese.
In addition, the document to be notarised must also be presented.
How much does it cost to notarise a document?
The price of this procedure is stipulated by the Notarial Tariff and certain aspects such as the number of pages, the authorised and simple copies issued, diligences, and the consultation in the Commercial Registry.
We suggest you contact us to prepare your personalised quote. You can do so through the contact form on the main page of this website, via the contact section found in the footer of the website, using the direct WhatsApp access at the bottom right of this page, by sending an email to bcn@jlanotarios.com or by calling us on 93 159 17 62.
In the case of protocolisation minutes, you should request a quote without obligation, as there is such a variety of cases that we cannot respond in advance. You should know that the cost will largely depend on the number of pages and the type of document incorporated.
Other questions related to the protocol minutes
In a record, a Notary witnesses and certifies facts, recording them, notarising them, attesting to the fact that they were presented and that they are incorporated into his protocol. Therefore, it differs from the deed in that it is not a legal act carried out before him, but the embodiment of a document in the notarial protocol.
Notarising a document means that it cannot be withdrawn, whereas the object that is a deposit record can be returned according to the conditions established in its record.
Yes, a multitude of documents can be notarised, including those subject to taxes. If extra requirements need to be met or taxes need to be paid, at JLA Notarios – Notaria Barcelona, we will help you resolve your specific case.
Notarise a document in Barcelona with JLA Notarios
We have wanted to provide the necessary information so that you know how to notarise a document before a Notary. At JLA Notarios we are a Notary office specialised in Notarial Records. Do not hesitate to enquire with us if you wish to process a notarisation record, quickly, personally and as digitally as possible.
Our Notary office in Barcelona has a team of highly qualified and experienced Notaries to be able to process a notarisation record. We are experts in the regulations that apply and will assist you according to your specific needs. Contact us via our contact form, by phone at 931591762 or by email at bcn@jlanotarios.com.
By your side in the moments that matter
Wills and inheritance
Making a will, making a declaration of heirs or awarding inheritance are very important moments in people’s lives.
At JLA Notarios we offer inheritance law services, both to arrange your estate and to divide up inheritance, guaranteeing the best advice for your particular needs while studying the tax implications of each case. We never forget the human factor. We even offer a notary service at home if necessary.
Contracts and property law
Over the course of our lives, we carry out important actions, such as buying a home, declaring a new-build, lifetime gifting to our children or ending partnerships, among many others.
At JLA Notarios we are experts in property and contract law and buying and selling property. We guide our clients, analysing each particular issue and always considering the tax burden of each transaction.
In addition, some of our notarial services can be performed online, so we can assist you from anywhere in Spain. Contact us to declare a new-build or a commonhold ownership structure online.
Mortgage
Taking out a mortgage is one of the biggest moments for anyone. Just think of the fees and interest you may have to pay for much of your life. So it is essential to have a trusted notary to help you understand what you are signing, explaining the tricky legal terms and their future consequences in simple words, to provide transparency and protect our clients.
At JLA Notarios we are aware of the importance of giving complete and understandable information to people about to sign a mortgage, novation or subrogation. We also advise and guide you on your future mortgage cancellation.
Loan agreements and credit facilities
Individuals and companies often need money to fulfil their dreams or projects. This can be obtained by taking out a loan or credit facility with your bank. When you sign, it is essential to understand the details properly to avoid future surprises.
JLA Notarios can be your trusted notary office, giving you accurate advice on loan contracts, providing a very agile and specialised service for processing loan contracts.
Bear in mind that from 9 November 2023, you will be able to sign your loan contracts from anywhere in Spain electronically by videoconference with JLA Notarios, saving you time and money. Do not hesitate to contact us to find out more about the notary office’s services in order to sign a loan contract online or sign a credit facility online.
Companies
Without entrepreneurship there is no future, so it is of vital importance to support our businesspeople and entrepreneurs.
At JLA Notaries we are familiar with companies’ life cycle, which enables us to provide legal assistance for companies in their different stages, whether incorporation, modifications of their articles of association, changes of director, share sales and purchases, capital increases and reductions, dissolution and closure, and everything related to commercial matters.
Powers of attorney
There are moments in life when a person needs to delegate. The law provides a tool for this: powers of attorney. Though a power of attorney, one person allows another person to act on their behalf.
At JLA Notarios we make sure that you understand the significance and risks of delegating or revoking powers of attorney, from a special power of attorney or power of attorney for lawsuits, to general powers of attorney or preventive powers of attorney for cases of incapacity.
We provide an agile service to sign powers of attorney. You can take your copy away immediately, saving you unnecessary trips, and from 9 November 2023 our clients will be able to sign all powers of attorney that are not general or preventive by videoconference through our digital notary office.
Family affairs
A prosperous society is based on the family and its protection. Family Law provides you with the tools to protect your family and its members, so its foundations are solid and its purposes can be achieved.
At JLA Notarios we provide legal advice on marriage or civil partnerships; property aspects of the family through marriage contracts or civil partnership contracts; the moments when the family relationship is ended, in cases such as divorce or separation; and protection of vulnerable people, such as minors or people with modified capacity, through deeds of appointment of guardians or executors or creation of protected assets. We do all of this in a way that makes everyone involved feel equally supported and secure.
Certifications and authentications
It is common knowledge that notaries attest. That important and simple action can guarantee things of vital importance, such as ensuring that the signature on a document is authentic or certifying that a copy of a document matches the original.
At JLA Notarios we will help you to certify a document or notarise a signature in accordance with the law and tailored to your specific needs.
In addition, these notarial procedures can be carried out conveniently through electronic means from 9 November 2023.
Minutes
How many times have you wanted to leave a record of an event, of a statement, of the condition in which an object is found, or notify someone of any matter. To provide a solution to these issues, the Law provides us with notarial records.
At JLA Notarios we adapt to you, reflecting in the record what you require and carrying out the notifications and requests that you demand.
Oath of Nationality
Behind every nationality oath there is a story of overcoming, sacrifice and waiting.
At JLA Notarios we understand what this moment means and offer an empathetic, agile and quick service, advising beyond the oath itself, anticipating the future requirements that the new Spanish citizen will need.
We are your reference Notary to carry out the nationality oath before a Notary in Barcelona.
Apostille of the hague convention
Globalisation enables the free movement of people and documents of all kinds. How can you guarantee that a document has been officially issued? With an apostille of the Hague Convention.
JLA Notarios can obtain an apostille for all documents executed before us so they are valid and recognised abroad. We do this transparently and save you all the bureaucratic procedures involved.
Tax and registry procedures
Tax bureaucracy can cause a lot of headaches.
So JLA Notarios offers its clients the possibility of assessing and paying the many different taxes by the executing deeds and carrying out other procedures before the notary. We can also file them with the Land or Companies Registry so you do not have to concern yourself with it and can spend your time on the things that matter. We support you from start to finish.
Wills and inheritance
Making a will, making a declaration of heirs or awarding inheritance are very important moments in people’s lives.
At JLA Notarios we offer inheritance law services, both to arrange your estate and to divide up inheritance, guaranteeing the best advice for your particular needs while studying the tax implications of each case. We never forget the human factor. We even offer a notary service at home if necessary.
Contracts and property law
Over the course of our lives, we carry out important actions, such as buying a home, declaring a new-build, lifetime gifting to our children or ending partnerships, among many others.
At JLA Notarios we are experts in property and contract law and buying and selling property. We guide our clients, analysing each particular issue and always considering the tax burden of each transaction.
In addition, some of our notarial services can be performed online, so we can assist you from anywhere in Spain. Contact us to declare a new-build or a commonhold ownership structure online.
Mortgage
Taking out a mortgage is one of the biggest moments for anyone. Just think of the fees and interest you may have to pay for much of your life. So it is essential to have a trusted notary to help you understand what you are signing, explaining the tricky legal terms and their future consequences in simple words, to provide transparency and protect our clients.
At JLA Notarios we are aware of the importance of giving complete and understandable information to people about to sign a mortgage, novation or subrogation. We also advise and guide you on your future mortgage cancellation.
Loan agreements and credit facilities
Individuals and companies often need money to fulfil their dreams or projects. This can be obtained by taking out a loan or credit facility with your bank. When you sign, it is essential to understand the details properly to avoid future surprises.
JLA Notarios can be your trusted notary office, giving you accurate advice on loan contracts, providing a very agile and specialised service for processing loan contracts.
Bear in mind that from 9 November 2023, you will be able to sign your loan contracts from anywhere in Spain electronically by videoconference with JLA Notarios, saving you time and money. Do not hesitate to contact us to find out more about the notary office’s services in order to sign a loan contract online or sign a credit facility online.
Companies
Without entrepreneurship there is no future, so it is of vital importance to support our businesspeople and entrepreneurs.
At JLA Notaries we are familiar with companies’ life cycle, which enables us to provide legal assistance for companies in their different stages, whether incorporation, modifications of their articles of association, changes of director, share sales and purchases, capital increases and reductions, dissolution and closure, and everything related to commercial matters.
Powers of attorney
There are moments in life when a person needs to delegate. The law provides a tool for this: powers of attorney. Though a power of attorney, one person allows another person to act on their behalf.
At JLA Notarios we make sure that you understand the significance and risks of delegating or revoking powers of attorney, from a special power of attorney or power of attorney for lawsuits, to general powers of attorney or preventive powers of attorney for cases of incapacity.
We provide an agile service to sign powers of attorney. You can take your copy away immediately, saving you unnecessary trips, and from 9 November 2023 our clients will be able to sign all powers of attorney that are not general or preventive by videoconference through our digital notary office.
Family affairs
A prosperous society is based on the family and its protection. Family Law provides you with the tools to protect your family and its members, so its foundations are solid and its purposes can be achieved.
At JLA Notarios we provide legal advice on marriage or civil partnerships; property aspects of the family through marriage contracts or civil partnership contracts; the moments when the family relationship is ended, in cases such as divorce or separation; and protection of vulnerable people, such as minors or people with modified capacity, through deeds of appointment of guardians or executors or creation of protected assets. We do all of this in a way that makes everyone involved feel equally supported and secure.
Certifications and authentications
It is common knowledge that notaries attest. That important and simple action can guarantee things of vital importance, such as ensuring that the signature on a document is authentic or certifying that a copy of a document matches the original.
At JLA Notarios we will help you to certify a document or notarise a signature in accordance with the law and tailored to your specific needs.
In addition, these notarial procedures can be carried out conveniently through electronic means from 9 November 2023.
Minutes
How many times have you wanted to leave a record of an event, of a statement, of the condition in which an object is found, or notify someone of any matter. To provide a solution to these issues, the Law provides us with notarial records.
At JLA Notarios we adapt to you, reflecting in the record what you require and carrying out the notifications and requests that you demand.
Oath of Nationality
Behind every nationality oath there is a story of overcoming, sacrifice and waiting.
At JLA Notarios we understand what this moment means and offer an empathetic, agile and quick service, advising beyond the oath itself, anticipating the future requirements that the new Spanish citizen will need.
We are your reference Notary to carry out the nationality oath before a Notary in Barcelona.
Apostille of the hague convention
Globalisation enables the free movement of people and documents of all kinds. How can you guarantee that a document has been officially issued? With an apostille of the Hague Convention.
JLA Notarios can obtain an apostille for all documents executed before us so they are valid and recognised abroad. We do this transparently and save you all the bureaucratic procedures involved.
Tax and registry procedures
Tax bureaucracy can cause a lot of headaches.
So JLA Notarios offers its clients the possibility of assessing and paying the many different taxes by the executing deeds and carrying out other procedures before the notary. We can also file them with the Land or Companies Registry so you do not have to concern yourself with it and can spend your time on the things that matter. We support you from start to finish.
