How to speed up company deeds?
Speeding up company deeds is a growing necessity in the current environment, where speed and efficiency are key to business activity. We are not only talking about the incorporation of companies, but also about capital increases and many other options that require formalisation before a Notary.
These procedures, although essential, can be slowed down if not properly planned or if key documentation is missing. That is why more and more companies are seeking preventive advice and digital tools that allow them to reduce times without sacrificing legal security.
How to process public deeds of a company quickly?
The first thing to ensure a quick procedure is to have all the documentation complete and correct. One of the most common mistakes when processing company deeds is the late or incomplete delivery of documentation. Having a clear list of the necessary documents and submitting them in advance to the notary allows the drafting of the required notarial documentation to be brought forward and avoids delays.
For this reason, we always recommend contacting the Notary to confirm the specific documentation for your procedure.
Once you have the necessary documentation and the coordination of advisory and management services (if required), the fastest option is to use telematic means.
Telematic deeds for different types of companies
In the Spanish legal system, all companies with a corporate form (that is, those that have their own legal personality and are registered in the Commercial Registry) must grant public deeds before a Notary for certain acts. These are the main types of companies:
- Limited Liability
- Public Limited Companies
- Limited Partnerships
- Cooperatives
On the other hand, there are companies that are not obliged to grant deeds, such as self-employed individuals, communities of assets or civil partnerships.
For those that are, since the publication of Law 11/2023, it is permitted to carry out many commercial acts by videoconference and electronic signature, without travelling. This is especially useful for companies with offices in different cities, frequent changes in their structure, due to the need to act quickly, and for organisation and accumulation of documentation, since with the digital deed the loss of deeds and the accumulation of paper is avoided.
If you wish to learn more about the law that authorised notarial acts by videoconference you can consult these two articles:
Which company deeds can be managed electronically?
The following deeds can be processed through the online notary:
- Incorporation of companies
- Appointment of company director and termination of office
- Commercial powers of attorney
- Capital increases and reductions
- Amendments to company bylaws
- Changes of address
- Company liquidations
The incorporation of companies and capital increases can be processed electronically in a swift and secure manner, provided they do not include non-cash contributions, such as real estate, vehicles, computers or other physical assets. This digital procedure significantly simplifies the process, reducing time and travel, and is especially recommended for transactions with exclusively cash contributions.
Furthermore, you can process general meeting minutes and references, commercial policies and submit notarial powers of attorney online.
Here you can read how to carry out an electronic signature before a Notary step by step:
What are the steps to process a public deed of a company electronically?
To process one, it is as easy as following these steps:
- Have a valid digital certificate and access to the Citizen's Notarial Portal.
- Contact the notary and indicate the act to be formalised.
- Send the documentation related to the deed. Although you can obtain it in each of our commercial services, we will offer you this information when you contact us.
- The Notary will review the information, prepare the draft and send it for review.
- A date and time for the videoconference is agreed upon.
- The parties appear on the Citizen's Notarial Portal on the agreed day.
- The Notary identifies themselves, reads the deed and clarifies doubts, as if it were an in-person act.
- The document is signed digitally using a certificate.
- The Notary authorises the deed.
- The authorised copy is delivered with a secure verification code (CSV) so that it can be registered in the Mercantile Registry.
Quick and efficient company deeds
Speeding up company deeds does not mean taking risks, but rather taking advantage of the tools offered by modern notaries, such as JLA Notarios, notary in Barcelona. This allows for greater coordination and ensures that each corporate act is formalised with efficiency and legal certainty.
The deeds for commercial companies are easy to process from anywhere in Spain, wherever you are, through our online notary. Opt for the combination of experience and digital means so you don’t waste time on procedures and can focus on believing.
