Change of Company Name
Company name changes require going to a notary to sign the deed of change of company name. This signature can currently be done by attending our notary office in Avenida Digital in Barcelona in person or completely digitally, without travel and from anywhere in Spain, through the Citizen's Notarial Portal.
As Notaries in Barcelona specialised in commercial services, we want to explain what a company name change is and how it is carried out step by step, as well as provide additional information about the process to be followed.
What is the change of company name?
The change of company name is the modification of the name used by a company and this change requires compliance with the rules established in the Revised Text of the Capital Companies Act.
The Capital Companies Act states that the name must be unique and different from other companies. This name will appear on all legal, bureaucratic documents or invoices.
The change of company name, along with the change of registered office and corporate purpose, are among the most significant modifications of a company and imply the need for amendment of the articles of association.
To achieve this, a deed of company name change must be processed, a notarial document through which the legal name of a company is modified. After that, the deed must be registered in the Commercial Registry. At JLA Notarios, as we offer a comprehensive service in company matters, if you wish, in addition to processing the deed, we can take care of the registration in the Registry.
Reasons to change the name of a company
The change of company name is due to the change of name of a company and usually responds to strategic reasons, adaptation of the name to new fashions or tastes, or to seek international expansion, although the law does not require a specific reason for the change of name of a company. What the law requires is that the agreement to change the name complies with the capital companies law and that it is recorded in a public deed.
Steps for changing the company name How to change the name of a company?
We explain the entire process step by step for the change of company name.
If you wish to change the company name of a business, the first step will be to choose the name, which must comply with the rules of articles 395 to 419RRM. Here are some guidelines to help you:
Choose a name for the company name
The name of a company must be made up of letters of the alphabet and if there are numbers, they must be in Arabic numerals or Roman numerals. Alongside them, the chosen type of company must also appear.
It is not permitted to include expressions, insults, derogatory or offensive expressions, nor the use of adjectives such as municipal or state.
It is also not allowed to use names of existing companies by changing the order of the words, adding them at the beginning or the end, or using words and letters that have phonetic similarity.
What is the subjective name of a company?
In the case of adopting the name of a person (subjective denomination), they must consent to it, unless they are a partner of the company. In the event that they cease or stop being part of the company, they may not demand the removal of the name.
What is the Objective Denomination of a company?
By this we understand the names that are related to the social activity or that have no relation at all. If it is related to an activity, a name that denotes an activity unrelated to the corporate purpose cannot be assigned.
Change of company name in the Register
Once the name has been chosen, you must submit your application to the Central Mercantile Registry, where it will be analysed to see if your name matches any others. You may propose up to five names for the change of company name. This is a task you can carry out yourself or through your trusted notary.
The Central Mercantile Registrar will issue a certificate within three days, stating that the name does not appear on the register. The Registry will reserve your name for 6 months until the deed of change of company name is registered. However, if it has not been submitted within that period, the reserved name will expire.
This certificate must be presented at the notary to grant the deed of change of name, which must then be registered with the Mercantile Registry.
The deed of change of company name can be processed online or at a notary's office
The role of the Notary in the change of company name
The Notary is a public official and legal professional who guarantees compliance with the law and the protection of all parties signing a deed.
In the case of changes to company names, the Notary will verify that the name change meets all legal requirements. After this, the deed of change of company name can be signed at the notary’s office, with clients able to choose between signing in person or signing entirely digitally.
Furthermore, at JLA Notarios we offer a comprehensive service to companies and corporations, so if you wish, we can handle the registration with the Commercial Registry on your behalf.
Documents required for the change of company name
The following will be essential:
- Valid identification document of the representative signing the deed
- Certification of the corporate resolution deciding to change the name
- Documentation of the company and the representative, which can be replaced by obtaining commercial information from the notary's office
- Negative name certification issued by the Central Mercantile Registry. At JLA Notarios we can help you obtain this certificate.
How much does it cost to change the name of a company?
The price of notarial acts is regulated by the Government and complies with the regulatory legislation of the NOTARIAL FEE SCHEDULE (RD 1426/1989, of 17 November, which regulates the Notaries' Fee Schedule).
However, the exact price of a notarial document cannot be calculated until its specific content is known. The number of copies requested of a document, the pages it contains, as well as possible changes or additions, may slightly vary the final price.
If you wish to receive a quote tailored to your case, we invite you to contact us directly through the channel that is most convenient for you. You can do so via the contact form on the main page of this website, through the contact section found in the footer of the website, using the WhatsApp shortcut at the bottom right of this page, by sending an email to bcn@jlanotarios.com or by calling us at 93 159 17 62.
As a guideline, we can inform you that, according to the current regulatory legislation, the usual price for the formalisation before a Notary of a change of company name is around €160, including VAT.
Frequently asked questions related to the change of company name
The 036 form from the Agencia Tributaria corresponds to the census declaration regulations for registration, modification, and deregistration, as well as the simplified census declaration used by entrepreneurs and professionals to start, modify, or deregister their economic activities. The declaration of the modification of the company name must be submitted within one month from the day following the modification. Failure to submit it may result in penalties.
We have already indicated that, in the proposed company name, the Central Mercantile Registry reserves the accepted name for 6 months. However, it should be noted that the regulations only allow 3 months for the granting of the company name, as the validity of the certificate starts to count from its issuance and lasts for that period of time.
There are many occasions when this doubt arises. We have already talked about the company name that aims to identify a legal entity or a company in legal documents. However, the trade name is the word by which it wants to be known. Often it is the same name with the initials Ltd or Plc removed, and on other occasions we find a completely different name.
Process a change of company name online or in Barcelona with JLA Notarios
Our Notary Office in Barcelona has a team of highly qualified and experienced Notaries to manage the change of your company's corporate name. We specialise in Commercial Law and Company Law.
At JLA Notarios we work empathetically and dynamically, applying new technologies in all procedures for your comfort and convenience. Our goal as an online Notary Office is to optimise your procedures. You can choose to sign at our modern notary office on Avenida Diagonal in Barcelona or completely digitally, from anywhere in Spain, without leaving your home or business.
Get in touch with us for an initial consultation. We will assist you throughout the entire process, resolving your doubts and efficiently managing your procedure. You can contact us through the contact form, by phone at 931591762 or by email at bcn@jlanotarios.com.
Book your first consultation now at JLA Notarios, we will be delighted to help you.
By your side in the moments that matter
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At JLA Notarios we offer services related to succession law, both to arrange your succession and to distribute an inheritance, guaranteeing the best advice tailored to your particular needs and the study of the tax implications of each case. At no time do we neglect the human factor, even offering home notary services if necessary.
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JLA Notarios can be your trusted notary office, giving you accurate advice on loan contracts, providing a very agile and specialised service for processing loan contracts.
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Without entrepreneurship there is no future, so it is of vital importance to support our businesspeople and entrepreneurs.
At JLA Notaries we are familiar with companies’ life cycle, which enables us to provide legal assistance for companies in their different stages, whether incorporation, modifications of their articles of association, changes of director, share sales and purchases, capital increases and reductions, dissolution and closure, and everything related to commercial matters.
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At JLA Notarios we provide legal advice on marriage or civil partnerships; property aspects of the family through marriage contracts or civil partnership contracts; the moments when the family relationship is ended, in cases such as divorce or separation; and protection of vulnerable people, such as minors or people with modified capacity, through deeds of appointment of guardians or executors or creation of protected assets. We do all of this in a way that makes everyone involved feel equally supported and secure.
Certifications and authentications
It is common knowledge that notaries attest. That important and simple action can guarantee things of vital importance, such as ensuring that the signature on a document is authentic or certifying that a copy of a document matches the original.
At JLA Notarios we will help you to certify a document or notarise a signature in accordance with the law and tailored to your specific needs.
In addition, these notarial procedures can be carried out conveniently through electronic means from 9 November 2023.
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At JLA Notarios we adapt to you, reflecting in the record what you require and carrying out the notifications and requests that you demand.
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At JLA Notarios we understand what this moment means and offer an empathetic, agile and quick service, advising beyond the oath itself, anticipating the future requirements that the new Spanish citizen will need.
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JLA Notarios can obtain an apostille for all documents executed before us so they are valid and recognised abroad. We do this transparently and save you all the bureaucratic procedures involved.
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So JLA Notarios offers its clients the possibility of assessing and paying the many different taxes by the executing deeds and carrying out other procedures before the notary. We can also file them with the Land or Companies Registry so you do not have to concern yourself with it and can spend your time on the things that matter. We support you from start to finish.
Inheritance and wills
The moment of granting a will, making a declaration of heirs or formalising an inheritance are very important moments in people's lives.
At JLA Notarios we offer services related to succession law, both to arrange your succession and to distribute an inheritance, guaranteeing the best advice tailored to your particular needs and the study of the tax implications of each case. At no time do we neglect the human factor, even offering home notary services if necessary.
Contracts and property law
Over the course of our lives, we carry out important actions, such as buying a home, declaring a new-build, lifetime gifting to our children or ending partnerships, among many others.
At JLA Notarios we are experts in property and contract law and buying and selling property. We guide our clients, analysing each particular issue and always considering the tax burden of each transaction.
In addition, some of our notarial services can be performed online, so we can assist you from anywhere in Spain. Contact us to declare a new-build or a commonhold ownership structure online.
Mortgage
Taking out a mortgage is one of the biggest moments for anyone. Just think of the fees and interest you may have to pay for much of your life. So it is essential to have a trusted notary to help you understand what you are signing, explaining the tricky legal terms and their future consequences in simple words, to provide transparency and protect our clients.
At JLA Notarios we are aware of the importance of giving complete and understandable information to people about to sign a mortgage, novation or subrogation. We also advise and guide you on your future mortgage cancellation.
Loan agreements and credit facilities
Individuals and companies often need money to fulfil their dreams or projects. This can be obtained by taking out a loan or credit facility with your bank. When you sign, it is essential to understand the details properly to avoid future surprises.
JLA Notarios can be your trusted notary office, giving you accurate advice on loan contracts, providing a very agile and specialised service for processing loan contracts.
Bear in mind that from 9 November 2023, you will be able to sign your loan contracts from anywhere in Spain electronically by videoconference with JLA Notarios, saving you time and money. Do not hesitate to contact us to find out more about the notary office’s services in order to sign a loan contract online or sign a credit facility online.
Companies
Without entrepreneurship there is no future, so it is of vital importance to support our businesspeople and entrepreneurs.
At JLA Notaries we are familiar with companies’ life cycle, which enables us to provide legal assistance for companies in their different stages, whether incorporation, modifications of their articles of association, changes of director, share sales and purchases, capital increases and reductions, dissolution and closure, and everything related to commercial matters.
Powers of attorney
There are moments in life when a person needs to delegate. The law provides a tool for this: powers of attorney. Though a power of attorney, one person allows another person to act on their behalf.
At JLA Notarios we make sure that you understand the significance and risks of delegating or revoking powers of attorney, from a special power of attorney or power of attorney for lawsuits, to general powers of attorney or preventive powers of attorney for cases of incapacity.
We provide an agile service to sign powers of attorney. You can take your copy away immediately, saving you unnecessary trips, and from 9 November 2023 our clients will be able to sign all powers of attorney that are not general or preventive by videoconference through our digital notary office.
Family affairs
A prosperous society is based on the family and its protection. Family Law provides you with the tools to protect your family and its members, so its foundations are solid and its purposes can be achieved.
At JLA Notarios we provide legal advice on marriage or civil partnerships; property aspects of the family through marriage contracts or civil partnership contracts; the moments when the family relationship is ended, in cases such as divorce or separation; and protection of vulnerable people, such as minors or people with modified capacity, through deeds of appointment of guardians or executors or creation of protected assets. We do all of this in a way that makes everyone involved feel equally supported and secure.
Certifications and authentications
It is common knowledge that notaries attest. That important and simple action can guarantee things of vital importance, such as ensuring that the signature on a document is authentic or certifying that a copy of a document matches the original.
At JLA Notarios we will help you to certify a document or notarise a signature in accordance with the law and tailored to your specific needs.
In addition, these notarial procedures can be carried out conveniently through electronic means from 9 November 2023.
Minutes
How many times have you wanted to leave a record of an event, of a statement, of the condition in which an object is found, or notify someone of any matter. To provide a solution to these issues, the Law provides us with notarial records.
At JLA Notarios we adapt to you, reflecting in the record what you require and carrying out the notifications and requests that you demand.
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Behind every nationality oath there is a story of overcoming, sacrifice and waiting.
At JLA Notarios we understand what this moment means and offer an empathetic, agile and quick service, advising beyond the oath itself, anticipating the future requirements that the new Spanish citizen will need.
We are your reference Notary to carry out the nationality oath before a Notary in Barcelona.
Apostille of the hague convention
Globalisation enables the free movement of people and documents of all kinds. How can you guarantee that a document has been officially issued? With an apostille of the Hague Convention.
JLA Notarios can obtain an apostille for all documents executed before us so they are valid and recognised abroad. We do this transparently and save you all the bureaucratic procedures involved.
Tax and registry procedures
Tax bureaucracy can cause a lot of headaches.
So JLA Notarios offers its clients the possibility of assessing and paying the many different taxes by the executing deeds and carrying out other procedures before the notary. We can also file them with the Land or Companies Registry so you do not have to concern yourself with it and can spend your time on the things that matter. We support you from start to finish.
