Notarial Invitation Letter to Spain
Through the notarial invitation letter in Spain, a person invites another to spend a period legally in our country, assuming their expenses, obligations, and guaranteeing their return to their country. This type of notarial deeds occur in matters of immigration, and as Notaries in Barcelona, we explain everything about how to process them below.
Invitation letters are also known as statements of declarations, invitation records or records of financial responsibility.
The Invitation Letter to Spain
The invitation letter to Spain is a legal tool to be able to receive a foreign family member or friend in our country. Through the control it exercises, it prevents illegal trafficking and clandestine immigration, which is punished by the Penal Code in its article 318 bis and the introduction for profit of immigration according to Organic Law 4/2000, of 11 January. These actions are punished with fines ranging from 6,000 to 60,000 euros and with expulsion from the country or prohibition of entry for up to 10 years.
The invitation letter meets the requirements of the Schengen visa to stay in the country for family reasons, tourism or business. Not having it may cause entry to the country to be denied by the immigration authorities.
It can be requested by the visitor’s host before the National Police, and failing that before a Notary. In this latter way, for those who want to exercise their right to obtain a notarial invitation letter to Spain, they will find benefits of speed and agility in the process, without being subject to administrative delays.
This document is used in immigration controls to prove that the guest has a place to stay upon arrival in the country. However, it will only be valid while the visit lasts and, therefore, one must be created for each trip made.
Among the characteristics of invitation letters to foreigners is that they facilitate travel for those countries that have stricter entry controls and speed up the visa process (although they do not guarantee it).
How to bring a family member to Spain for a visit?
If you live in Spain, you will have often thought about how you would like a family member to visit you and see how you have built a new life. Perhaps you want your parents to come and visit you for a while, a brother to spend a holiday, or a close friend to get to know the culture and environment in which you now live.
Notarial invitation letters to Spain become the most useful legal tool to be able to receive them in the country, as the inviter declares their commitment and responsibility for the visitor in matters such as accommodation, maintenance, and repatriation. With this gesture, the immigration authorities exercise control over both the inviter and the invitee and prevent illegal immigration processes.
Who can request an invitation letter for foreigners?
It may be requested by:
- Spanish citizens
- Citizens of a European Union country or countries to which the Community regime applies, residing in Spain
- Non-EU foreigners (outside the EU, EEA or Switzerland) who have legal residence in Spain
Who needs the invitation letter?
The free movement of people and residence within the EU means that this letter is not necessary for all countries. However, a letter of invitation for non-EU foreigners is required, which will be essential for those countries where a visa is not needed. For those where a visa is required, it will serve as an accelerator for the visa application of their citizens.
How to write an invitation letter in Barcelona?
What is needed to make an invitation letter at our notary office in Barcelona? First, schedule an appointment at the notary office for the notarial invitation letter and on the agreed day, present yourself with the necessary documentation.
As Public Notaries, we have the legal authority to authenticate documents and validate the information provided. The identity of the host and their legal status will be verified.
Furthermore, during the notarial invitation act in Spain, the visitor will declare that the information provided is truthful and will be informed of the crimes involved in the illegal trafficking of immigrants, which will be recorded as such in the act.
Documentation for invitation letter
Among the necessary documents to make an invitation letter before a Notary we find:
- Valid identification documents of the host who makes the invitation letter by notary
- Identification data of the guest or guests
What does an invitation letter include?
A notarial invitation letter in Spain includes the following fields:
- Identification of the inviter and the guest or guests.
- Travel details to Spain: period of stay and date of entry and exit from the country.
- Determine the relationship between yourself and the guest.
Finally, the intention to take responsibility for the guest and the confirmation of the truthfulness of the information provided must be stated.
The notarial invitation letter record will be signed by those making the invitation.
How long does the invitation letter take?
Once the relevant data is received, we will process your invitation letter for foreigners within 2 to 4 working days.
How long is an invitation letter for foreigners valid?
The Foreigners' Regulation in its article 28 stipulates that the maximum period for a tourist to stay in the country is 90 calendar days, therefore the invitation letter cannot exceed this period.
How much does it cost to make an invitation letter to Spain at a notary?
Although it may vary depending on the region in Spain, the cost of the notarised letter of invitation ranges between 90 and 120 euros, VAT included.
In addition, the costs of the apostille, if necessary, must be paid to the Notarial Association. If you wish, for your greater convenience, we can process the apostille of your letter of invitation signed at JLA Notarios.
What are the steps to follow after an invitation letter?
Notification must be made in the country of origin of the issuance of the invitation letter to Spain, either at the police station or at the Spanish consulate. It is important to send it to the consulate because in some countries its presentation in advance of the trip is required.
When the host receives the invitation letter, they must send it by mail to their guest, as it must be brought when entering Spain. Only original invitation letters are valid.
Frequently asked questions related to the invitation letter
Indeed, the host can cancel an invitation letter already validated if they request it where it was processed, stating the reasons and providing additional information.
With an invitation letter, the time you can stay in Spain is 90 calendar days according to the Foreigners' Regulation. Therefore, we are talking about a one-off stay.
There are multiple consequences. On the one hand, the foreigner will become irregular, will be exposed to an economic sanction and an expulsion order with a ban on entry. For the host, they may be subject to a sanction and may have the expenses they committed to.
On occasions, with the invitation letter it is necessary to justify the financial solvency in order to demonstrate that you are capable of taking responsibility for your guest's stay, and this justification will be required by showing bank statements. It is not necessary to certify this point at a notary.
It can be requested at the premises of the National Police or before a Notary whose municipality belongs to you by territorial jurisdiction.
The Notary is a public figure with legal authority to authenticate documents and validate the information provided, therefore they are competent to issue an invitation letter.
Notarial Invitation Letter in Barcelona
At JLA Notarios we process your notarial invitation letter to Spain, as well as offering other services such as the family reunification statement deed.
Get efficient, secure management and personalised service with us. Contact us today via our email bcn@jlanotarios.com, the contact form on our website or by clicking the WhatsApp button.
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At JLA Notarios we are experts in property and contract law and buying and selling property. We guide our clients, analysing each particular issue and always considering the tax burden of each transaction.
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Taking out a mortgage is one of the biggest moments for anyone. Just think of the fees and interest you may have to pay for much of your life. So it is essential to have a trusted notary to help you understand what you are signing, explaining the tricky legal terms and their future consequences in simple words, to provide transparency and protect our clients.
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We are your reference Notary to carry out the nationality oath before a Notary in Barcelona.
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JLA Notarios can obtain an apostille for all documents executed before us so they are valid and recognised abroad. We do this transparently and save you all the bureaucratic procedures involved.
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